This privacy policy (hereafter, the Privacy Policy) sets out how G & W Media LLP (hereafter, “G & W MEDIA LLP” or “Us” or “We”) processes Personal Data and how various obligations under the Data Protection Legislation are met.
G & W Media LLP is registered in England and Wales, our registration number is OC382349 and our registered office is at Southborough, Walford Road, Ross-On-Wye, Herefordshire, HR9 5PQ.
G & W Media LLP is considered as being the Data Controller under this Privacy Policy.
This Privacy Policy applies to all visitors and customers using or accessing this website and our associated services.
For any privacy-related questions, you can contact us by email ([email protected]) or using any other email addresses published on our website.
Your rights
You may instruct us by email ([email protected]) at any time to not process and/or delete some or all of your personal information. This will exclude data we are required to retain for accounting or security purposes, and any data we are required to retain by law. In addition, you can unsubscribe from our email newsletters using the link at the bottom of each edition.
Collecting personal information
We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website – your IP address, geographical location, browser type and version, operating system, referral source, length of visit);
(b) information that you provide to us when you register to the award – your name, username, billing country, email address, social media accounts;
(c) information that you provide when submitting images to the award – image files and statements or image descriptions if provided (you should avoid submitting image files with EXIF GPS location metadata).
(d) information that you provide when you complete your public profile page – your name, profile picture, biographical information, uploaded images and any statement or descriptive information if provided;
(e) information that you provide for the purpose of subscribing to our email notifications and/or newsletters – your name and email address;
(f) information that you provide when buying physical content from us, such as the Life Framer Annual – your name, email address and postal address
Using personal information
Personal information submitted to us through this website will be used for the purposes specified in this Privacy Policy or on the relevant pages of this website. Any information you provide through this website will be used in accordance with General Data Protection Regulation 2018 (GDPR). You can refuse to provide personally-identifying information, with the caveat that it may prevent you from submitting to the award or using certain part of the website.
Your personal information is collected only for the purpose of administering your entry, membership or other purchase (e.g. of the Life Framer Annual), or keeping you abreast of news with the award. This information is kept secure and confidential, and is not shared.
We may also use your personal information to:
(a) personalize this website for you;
(b) enable your use of the services available on this website;
(c) supply to you services or goods purchased through this website;
(d) send you our email newsletter (you can inform us at any time if you no longer require the newsletter) or other “system” emails, such as password reset requests or payment notifications/receipts even if you have not opted-in to email marketing lists;
(e) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
(f) manage complaints, feedback and queries, and handle requests for data access or correction, or the exercise of other rights relating to Personal Information
(g) keep this website secure and prevent fraud;
(h) administer social media and web advertising campaigns. These service providers use cookies on our site and/or pixel tracking to serve ads across the different platforms – Google AdSense & DoubleClick (privacy policy, opt out) Facebook (privacy policy, opt out);
(i) manage our business operations and IT infrastructure, in line with our internal policies and procedures, including those relating to finance and accounting; billing and collections; IT systems operation; data and website hosting; data analytics; business continuity; records management; document and print management; and auditing;
(j) comply with applicable laws and regulatory obligations (including laws and regulations outside your country of residence), comply with legal process and court orders; and respond to requests from public and government authorities (including those outside your country of residence);
(k) establish and defend legal rights to protect our business operations, and secure our rights, privacy, safety or property, and that of our group companies or business partners, you, or other individuals or third parties; to enforce our terms and conditions; and pursue available remedies or limit our damages.
All of our financial transactions are handled through our payment services providers, Braintree (privacy policy) and Paypal (privacy policy). We will share information with our payment services provider only to the extent necessary for the purposes of processing payments you make via this website.
Our web servers and hosting are managed by us and our contractor on the LiquiNet Ltd platform. This includes website hosting, backups, web database, file storage, and log files. Our Content Delivery Network (CDN) may store web log information of site visitors, including IPs, UA, referrer, Location and ISP info of site visitors. Files and images served by the CDN may be stored and served from countries other than your own. MaxCDN’s privacy policy can be found here.
Disclosing personal information
We may disclose your personal information to any of our employees, contractors, officers, insurers, professional advisers, insofar as reasonably necessary for the purposes set out in this policy. Some of those employees or organizations may be located outside of your home country; by using our websites and services, you consent to the transfer of such information to them.
We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights.
Except as provided in this policy, we will not provide your personal information to third parties.
G & W MEDIA LLP acknowledges that all individuals have the right to access the personal information/data that we maintain about them. If you want to access, correct, or delete your data, you should contact us as [email protected].
Amendments
We may update this policy from time to time by publishing a new version on this website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of changes to this policy by email.
External links
This website includes hyperlinks to, and details of, external websites. We have no control over, and are not responsible for, the privacy policies and practices of external websites.
Our cookies
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed. We use both session and persistent cookies on this website and the purposes for which they are used, are as follows: to recognize a computer when a user visits this website, to track users as they navigate the website, to personalize the website for each user and to target advertisements which may be of particular interest to specific users.
If you do not wish to have cookies placed on your computer, you should set your browser to refuse cookies before using our website. Certain features may not function properly if you do so.
We use Google Analytics to analyse the use of this website (privacy policy, opt out). Our analytics service provider generates statistical and other information about website use by means of cookies.
Data breach procedures
Should any event occur where your data has been lost, stolen, or compromised, our policy is to alert you via email within 48 hours of our team becoming aware of the event. We will also report such incident to any required authority.
Last updated: 25/06/2018